English Speaking Invoicing Specialist

Job Description

Industry: Machinery Manufacturing
Seniority for this role: Entry level
Job Description We are seeking a highly organized and detail-oriented English Speaking Invoicing Specialist to join our invoicing team. In this role, you will be responsible for managing the invoicing process, ensuring accuracy in billing, and maintaining communication with internal stakeholders. The ideal candidate will have strong financial acumen, excellent communication skills, and the ability to work independently in a fast-paced environment. Responsibilities Key Responsibilities: Review the quantitative and qualitative aspects of orders received from the sales and project support teams. Ensure customer orders align with internal orders and are accurately processed. Manage payment documents, including invoices and documentation for letters of credit. Communicate with forwarders and manage the loading and tracking of data. Verify export documents and track delivery agreements. Prepare customer invoices in accordance with contract documents and customer requirements. Respond to customer inquiries regarding invoicing or requests for invoices. Correct billing errors through issuing credit or debit notes. Support internal and external audit requirements by preparing necessary documentation. Prepare customer account statements and reports on overdue payments. Perform dunning activities to ensure timely payments from customers. Qualifications Required Skills & Qualifications: At least 2 years of experience in a similar role (invoicing, billing, receivables, credit management or finance-related functions are preferred). Fluent in English (both written and spoken) Strong attention to detail and excellent organizational skills. Experience with SAP is a strong advantage. Knowledge of export documents and international shipping regulations is a plus. Experience gained in a multinational company is a plus. Ability to multitask and prioritize in a fast-paced environment. Strong problem-solving skills and ability to resolve customer inquiries efficiently. Proficiency in MS Office, particularly Excel. Show more Show less