Spare Parts Operator

Job Description

Industry: Maritime
Seniority for this role: Associate
Responsibilities Organizes and coordinates the purchasing of spare parts required by the Technical Department, in an efficient and effective manner and based on the technical specifications. More specifically, raises requisitions in cooperation with the technical department and after getting their advice. Obtains quotations from the “approved” suppliers, prepares comparison tables and submits to the Spare Parts Manager and the Procurement Director. Searches market for new suppliers, if required, and maintains the “Approved Vendors” list. Negotiates prices and prepares the relevant evaluation forms. Places orders in accordance to the approvals obtained and ensures that each purchase order is recorded to the electronic purchasing system and the supply cycle operates effectively. Coordinates with the Forwarding department for the delivery of spare parts on board the vessel and instructs the suppliers, the Master and the Agents regarding the delivery point and method of delivery. Verifies completion of delivery, collects all the supporting documentation, checks invoices and submits them to the Spare Parts Manager for approval. Works closely with the Invoice Checking department on the suppliers’ invoices and attaches the vessels’ confirmation of receipt for relevant spare parts, in order to proceed with the payment process. Checks if the spare parts’ cost has been amended by the agents at the ports, so as to ensure that the spare parts delivery is correct. Follows up until the vessel confirms that the spares have been delivered onboard. Cooperates with the Technical department for the smooth and prompt delivery of requested spare parts to the vessels. Creates and maintains systems, subsystems, items and spare parts database in Navision application. Qualifications / Experience Bachelor degree in any discipline, preferably in shipping. Minimum 3 years of experience in a similar position. Fluency in English. MS Office literacy. Knowledge of Navision will be an asset. Excellent communication and negotiation skills. Show more Show less